iOneMax platform

Everything iOneMax does

Property management, leasing, receivables, payables, and a real general ledger underneath all of it. One system, one database, one place your team works.

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Leasing and property

Leases

Multi-unit tenancies, parent and child leases, and option clauses on their own clocks.

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Properties and Units

The book of business: rent roll, vacancy, expirations, owners, and portfolios.

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CAM Reconciliation

Year-end recovery from the expenses actually posted and the share each lease carries.

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Money in

Accounts Receivable

Billing, cash receipts, ACH and card, aging, ledgers, and statements.

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Security Deposits

Held, applied, refunded, with a statement that shows the tenant what happened.

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Tenant Portals

Pay, ask, and look things up without calling your office.

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Money out

Accounts Payable

Bills, purchase orders, checks, ACH, Positive Pay, and 1099s.

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Smart AP Automation

Invoices read off the PDF instead of typed in again.

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Smart Routing

Each invoice to the person who should see it, by rules you set.

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AP Approvals

Review and approve from your phone or your desk.

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Vendors

One record per vendor, with the guards that matter before you pay them.

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Vendor Portal

Vendors submit invoices and keep documents current, safely.

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Accounting

General Ledger

Accrual and cash books side by side, with the statements to match.

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Reporting

Every report on screen and as a PDF, assembled into a monthly package.

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Field operations

Work Orders

Assign, track, and close out field work with photos and status history.

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Preventive Maintenance

The work that should happen on a schedule, scheduled.

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Mobile Apps

Native apps for approvals and for the field, on Android and iOS.

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Platform

Security and Administration

Who can see what, who did what, and where your data lives.

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The platform

How the pieces fit together.

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Every module

The whole system, area by area. The ones with a link have a page of their own.

Property management

Leasing

  • Listings and leasing inquiries
  • Brokers
  • Renewals
  • Tenant insurance tracking
  • Read Leases — lease terms read from the PDF for review
  • Retail: percentage rent, sales reporting and breakpoint analysis

Community associations

  • Associations and homeowner accounts
  • Violations
  • Architectural requests
  • Board and meetings
  • Reserve fund
  • Amenities and reservations
  • Elections and ballots

Accounts receivable

Accounts payable

General ledger

  • Accrual and cash books side by side
  • Journal entries and recurring entries
  • Job costing
  • Budgets and budget versions
  • Close periods, month-end and year-end close
  • Owner distributions
  • Bank reconciliations and bank register
  • Entities, portfolios, projects and departments
  • Allocation tables

Field operations

Workflows and tasks

  • Workflows — checklists a company defines and runs against its records
  • Tasks — one queue per person, fed by the workflows
  • Workflow templates
  • Automations: chasing sales figures, renewals, statements and work orders

Portals

Mobile apps

Reporting

  • Every report on screen and as a PDF
  • Monthly report packages
  • Manager reporting
  • Rent roll, vacancy, lease expiration and loss to lease
  • Retail sales, occupancy cost and sales per square foot
  • Balance sheet, income statement, trial balance and cash flow

Setup and administration

  • Users, portal users, roles and permissions
  • Company and organizations
  • Chart of accounts and transaction mapping
  • Charge codes, bank accounts and departments
  • Document templates and document settings
  • Email settings
  • Data import and export

One system, not several that talk to each other

A payment applied to a tenant charge posts to the ledger in the same transaction. A CAM reconciliation reads the expenses that were actually posted. Nothing is synchronized overnight, because nothing needs to be.

See it against your own portfolio

We will walk through the parts that matter to how you actually run properties.

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